Resources for Providers

Resources for Providers​

Background Check Rules - Effective September 2018

On September 30, 2018, new background check rule requirements will likely go into effect. These new rules are to better align background check requirements with Federal Child Care Development Block Grant (CCDBG) Regulations. 

REVIEW THE RULES HERE or visit the Office of Early Childhood website for more information.

All background checks are fingerprint-based:

  • Due to changes implemented by the Colorado Bureau of Investigation (CBI), the Colorado Springs Police Department (CSPD) will no longer offer non-criminal fingerprint services to the general public after October 20, 2018. Starting October 25, 2018, fingerprinting will no longer be processed through the Colorado Bureau of Investigation (CBI). All fingerprinting will be processed through two vendors, IdentoGO and Colorado Fingerprinting. For instructions to help navigate the IdentoGO site, click here. For IdentoGO FAQs, click here.

Start Preparing Now! 

  • Review notable changes (below) as well as the full rule document (linked above).
  • Ensure all current employees are aware of the potential changes.
  • Inform all current employees who have not had a Federal Bureau of Investigation (FBI) background check in the last five (5) years they will likely need to have a new background check completed.
  • Inform all staff eighteen (18) years of age and over they will likely need to complete all background checks.
  • Be prepared to ensure new staff who start on or after September 30, 2018 have all required background checks on file before caring for children.
  • Be prepared to ensure all volunteers have required background checks on file by September 30, 2018.

Notable changes include:

  • Requirements for current employees:
    • Federal Bureau of Investigation (FBI) background checks required every five (5) years. 
    • All background checks required for staff under the age of 18.
  • Requirements for staff employed starting on September 30, 2018:
    • Individuals who care or supervise children or who have unsupervised access to children must successfully complete all required background checks before caring for, or being allowed unsupervised access to children.
    • Individuals with cleared CBI or FBI record checks may care for children while supervised for a period no longer than 90 days.
  • Requirements for Family Child Care Homes and Qualified Exempt Child Care Homes:
    • Residents of child care homes, ages 18 years and older, must complete all required background checks. 
    • New residents of child care homes, ages 18 years and older, must submit all required background checks within five (5) calendar days. Unsupervised access to children in care is not to be allowed until all required background checks have been successfully completed. 
    • Residents of the home turning 18 must submit a CBI and FBI background check within fourteen  (14) days of turning 18.
  • Requirements for volunteers:
    • Volunteers who care or supervise children or who have unsupervised access to children must complete all required background checks.
    • Volunteers who provide infrequent and irregular supervised care or supervised parent volunteers do not need to comply with background checks. 

Results of the CBI, FBI and Abuse and Neglect checks must be kept on file and be available for review upon request.

Specific questions regarding the new rules may be directed to the Office of Early Childhood’s Background Investigation Unit at cdhs_oec_backgroundinvestigation@state.co.us.

Provider Updates... Made Easy!

Licensed providers… To keep your information up-to-date in the State database, you can now update your site information when it’s most convenient for you.

You may also click here to fill out our form. Open the file, save form to your computer, fill out the form, and return to us by email, fax, or mail. Your response to the survey removes you from your Early Childhood Council’s semi-annual call list and ensures you receive important notices and information from the State.


EC News

Professional Development Monthly Newsletter

Behavior Supports - Early Childhood Specialists

Early Childhood Specialists (ECS) are available to assist Early Care and Education (ECE) sites and professionals caring for children ages 0-8 who are showing disruptive behaviors in a child care center, family child care home, preschool or kindergarten setting within El Paso, Teller and Park counties. Specialists trained in development and behavior assessment will help providers and parents in planning and implementing interventions for  children to succeed.

FREE ECS Referral Line: 719.577.9190

New! Alliance for Kids Resource Lending Library!

We are excited to announce an all new Resource Lending Library! Offered by your Early Childhood Council, this resource allows you to check out resources, including books, kits and videos, to help you grow as an Early Childhood Professional. View Resource List

The Genius of Play

Do you need information and inspiration as you make play an important part of the day for children at your program? The Genius of Play website offers fun facts, useful tips and expert advice on how toys and play can help kids build confidence, creativity, critical thinking and other skills that will serve them throughout their lives. Click below to get ideas on how to keep playtime fun and fresh!

Colorado Office of Early Childhood | Supporting Children’s Social-Emotional Development

By helping children to learn social and emotional skills, you can build stronger relationships with children and families. You can also reduce challenging behavior in children that you work with.

Our resources are intended to:

  • Educate professionals about social-emotional development and early childhood mental health
  • Offer tips on how to support healthy social-emotional development in early childhood programs
  • Support communication and outreach to families

Mandatory Reporter Information for Colorado

Colorado law states the mandatory reporter shall immediately upon receiving such information report or cause a report to be made of such fact to the county department, the local law enforcement agency, or through the child abuse reporting hotline system. Knowingly making a false report is also punishable under law.

A mandatory reporter is defined as a professional who is obligated by law to report known or suspected incidents of child abuse and/or neglect.  Mandatory reporters are part of the safety net that protects children and youth and have the ability to provide lifesaving help to child victims in our community.  Any person specified in C.R.S. 19-3-304 is by law a mandatory reporter in Colorado. If a mandated reporter has reasonable cause to know or suspect that a child has been subjected to abuse or neglect, or observed the child being subjected to circumstances or conditions that would reasonably result in abuse or neglect, the mandatory reporter shall immediately upon receiving such information report or cause a report to be made of such fact to the county department, the local law enforcement agency, or through the child abuse reporting hotline system.

Child Abuse and Neglect Resources

Click below for an online toolkit providing informational materials and resources about prevention of child abuse and neglect. We greatly appreciate the public’s help in using these materials to continue to work together to build thriving communities that support healthy kids and strong families.

Colorado Child Abuse and Neglect Hotline – 1.800.264.5437 (CO-4-KIDS)

Are you a mandatory reporter of child abuse and neglect?
The Colorado Department of Human Services has created a web-based training for mandatory reporters of child abuse and neglect. Click here to take the free online training.

Don’t get caught off guard if an EMERGENCY arises!

To access the State Disaster Plan and be prepared, click here.

Guidance and sample forms are a great resource to consolidate important information for your site.

The FEMA Emergency Management Institute offers a great online course:
IS-36: Multi-Hazard Planning for Childcare

There are five sessions to the course and you must allow time to complete the entire course – closing out will require you to begin a session again.

Session 1: 2 hours
Session 2: 30 minutes
Session 3: 40 minutes
Session 4: 20 minutes
Session 5: 10 minutes

There is final exam that will allow you to receive credit for taking the course.

Disaster Response and Recovery | Free Webinar Series


Child Care Aware of America’s Emergency Preparedness team is launching an all new Disaster Response and Recovery Webinar Recordings for Child Care Resource & Referral organizations.

The goal of this series is to introduce Child Care Resource & Referral Agencies (CCR&Rs) to partnering organizations who serve in a response/recovery capacity and to provide an overview on some of the resources available to help them better understand their role after disasters.

  • Webinar 1:  Coordination of Emergency and Respite Care Post Disasters
  • Webinar 2: Helping Children and Families After Disasters
  • Webinar 3: Supporting Social/Emotional Needs of Children Following Disasters
  • Webinar 4:   Addressing Post Disaster Financial and Resource Needs of Child Care Programs

For additional resources on Disaster Preparation please click here.

Licensed Child Care Provider Training Requirement Tool

In order to help child care professionals meet new and ongoing training requirements, the Office of Early Childhood (OEC) has developed a licensed child care provider required training tool. This tool covers all training requirements for professionals working in licensed child care centers and family child care homes, and provides information on which requirements each training meets and where the training is offered. The OEC is working hard to offer all required training for free online through the Professional Development Information System.

Resources for Providers regarding school shootings and violence:

Child Trends Article: Talking to Children about Violence – from National Association of Psychologists

Community Resource Directory

Download your Guide to local resources and supports for parents, Caregivers, and families.